Why are attendees different for the same meeting across users?

Sometimes, you may notice that the attendee list for the same calendar event appears different for different users within your organization. This can occur due to user-level event visibility settings in calendar applications like Google Calendar.

Understanding Calendar Event Visibility

Calendar visibility can be configured at both the calendar and individual event levels for each participant. These settings can affect how meeting information, including the attendee list, appears to different users.

Key points about calendar visibility:

• Visibility settings can be set at both the organization level and individual user level.

• When a user updates their calendar event visibility, it applies to all participants on that invite.

• Other participants can only see what the visibility settings permit.

Why Attendee Lists May Differ

If you notice discrepancies in attendee lists for the same meeting, it's likely because:

• One or more participants have chosen to make their calendar events private.

• Different users have different visibility permissions for the event or attendees.

How to Address This Issue

If consistent attendee information is crucial for your organization:

1. Review your organization's calendar visibility policies.

2. Encourage users to check their individual event visibility settings.

3. For critical meetings, consider setting a standard visibility policy.

Remember, while this behavior can seem unusual, it's a feature designed to protect user privacy and allow for flexible sharing of calendar information.